6 Ways a Virtual Office Benefits Your Business

Written by Miglena Hofer

Miglena is a Co-Founder and Co-CEO of The Collaboratory Coworking Space, as well as one of the lawyers behind the Vienna-based non-profit Austria for beginners. She is a full-time parentpreneuer, an avid coffee drinker and a firm believer in the power of community.

February 11, 2021

6 Ways a Virtual Office Benefits Your Business

Just like globalization, the covid19 induced remote work changed the way we think of our working space. As we continue to embrace and adapt to the new normal, some of the main solutions in meeting those challenges are online ones. A virtual office is one of these solutions. It helps you run your business remotely and globally while ensuring that your operation looks credible and professional.


If you haven’t heard of a virtual office or you don’t really know what one can offer, keep reading!


What is a virtual office?


A virtual office provides your business with a home in the real world. For a reasonable fee, you can use the virtual office’s address as your own. You can use this address not only to direct your snail mail to it, but also for the various registrations you need to operate in Austria. In addition to that, you can use shared office space, as well as fully-equipped meeting rooms. A virtual office may also offer various invaluable additional services, such as scanning and sending your mail, pre-accounting, etc.

Simply put, virtual office improves your business’ profile while saving you money.

Let’s talk about the specific ways a virtual office benefits your business.


Adding credibility to your business


An official business address doesn’t only come in handy when you do all those official registrations but adds credibility to your operation. One of the recurring issues for new businesses is getting the confidence of prospective clients. We know that you offer a quality service, but starting out, you can not yet show the traditional signs of success: a team of dedicated professionals who work for you, a venue for meetings, or a sleek office building in a “nice” district. This is where a “virtual office” can be a game-changer, offering you all of the benefits of a permanent location at a fraction of the cost. It allows you to operate at the professional level that your services demand, but that your capital cannot yet cover, and creates a self-fulfilling illusion, attracting clients and investors that can help you build your business.

Office and meeting space for rent on a pay-as-you-go basis


Even though remote work and online meetings are the new normal, and might as well stay with us, the advantages of face-to-face meetings cannot be underestimated. There are those types of clients who would like to feel the vibe of the person they will be working with. And that is way easier to deliver in a proper setting. Renting a virtual office from a coworking space gets you just that. Not to mention that if you get tired of working from home, you can always change the scenery and use one of their desks.

Networking opportunities


Most places that offer virtual offices include you in their network. The Collaboratory, for example, has its own virtual coworking space. That allows clients to connect, do skill-sharing and collaborate while working remotely. Being good at what you do is not enough to succeed as an entrepreneur. You also need a wide network to support you and broaden your horizons, which hard to do if you only work remotely.

You won’t deal with snail mail


Covid19 pushed everyone into the digital age, even the Austrian administration. However, snail mail is still very real. If you were to opt-in for a mail scanning and forwarding add-on, you won’t have anything to do with it.



If you need a trade license for your business, your registered address will be visible online (for example on the website of the Chambers of Commerce). Even if you don’t have a website or any company social media presence. Anyone who googles you will be able to see your home address if you’ve used it to register your business. You can avoid receiving spam at your home. Not to mention being surprised by potential/former/angry clients at your doorstep.



Last but definitely not least, you get all those benefits for a fraction of the cost of having your own office. You can use the money to grow your business instead!


“Wait, do I need a virtual office?” might be something you’ve begun to wonder just about now. The answer is YES. Even if you are further down the road and not just starting your business, renting a virtual office can solve numerous problems for you. We could all do with being less tied down. And that is especially true when it comes to cost. So don’t delay: check out the virtual office solutions available locally and start a conversation today about the ways they can help you on your road to success.




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